Provisioning Administration Officer (Permanent position)

26 April 2017 - 4:30pm


Salary Level: 07

Directorate/Project: KwaZulu-Natal Herbarium


The South African National Biodiversity Institute (SANBI) requires a highly motivated and service driven person with a passion for good administration and nature to take on a post in its Biosystematics Research and Biodiversity Collections Division based in Durban. The incumbent will primarily assist the Curator in performing administrative duties relating to Finance, Human Resources and Buildings Maintenance and provide support to a dynamic team of staff and interns engaged in Collections Management and Research.


The position requires the successful candidate to be in possession of • a three year tertiary qualification in Office Administration or equivalent• minimum two years’ experience in Administration • Previous experience working in a research or academic environment will serve as an added advantage · a working knowledge of procurement financial system and Public Finance Management Act • advanced planning, problem-solving and decision making skills • superior written and oral communication skills with a strong command of the English language • respect for strict compliance and confidentiality. Be in possession of a valid (unendorsed) Code B driver’s license with one year’s practical driving experience.

Key responsibilities


Financial and process compliance: ensuring compliance relating to requirements that include procurement, expenditure and cash flow, processing petty cash and banking, tracking income and payments associated with the Centre, become familiar with Supply Chain Management procedures  • HR processes: staff attendance register, leave records, monthly salary slips, key registers,  ensure compliance with health and safety and emergency procedures • Communication: draft, proof read and issue internal and external communication; coordinate planners, communicate team activity schedules, minute-taking, event planning • Travel arrangements: arrange domestic and international travel and accommodation for team members • Filing system: keep records of all appropriate electronic and physical administrative information relevant to Centre’s functioning (e.g. contracts, agreements, meeting records, reports, correspondence) • Asset Management: maintain an up to date asset record, arrange for disposals • Relief duties for receptionist.



SANBI offers a salary of R211 194.00 per annum and additional fringe benefits, which include attractive medical and pension schemes.

Read more about SANBI's remuneration and benefits.


Please Note:

  1. Applications must be accompanied by a letter motivating why the applicant should be favourably considered for the position and confirming that the minimum qualifications are met (applicants lacking evidence of relevant experience will not be considered).
  2. A competency test will be conducted as part of the selection process.
  3. Applicants must also provide the full names, address and telephone number and if possible e-mail address of at least three referees.
  4. An application form must accompany the CV and motivational letter. Download Application Form.
  5. Failure to submit the requested information may result in your application not being considered.

All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will currently be given to candidates from the designated groups.

Contact Mr William Mahlangu on 012 843 5216 if further information required. Email completed application form, a motivational letter and concise CV to or fax to 012 843 5222. Postal applications are to be addressed to: The Director - Human Resources, South African National Biodiversity Institute, Private Bag X101, Pretoria, 0001.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 21 days of the closing date, candidates may assume that their applications were unsuccessful.

Please note that any emails sent to SANBI must be under 10MB in size.

Download Application Form


26 April 2017 - 4:30pm
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